Introduction

This page provides guidelines

Fonds- and collection-level descriptions

Edition area

Do not use the Edition area.

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RAD Element

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Guidance

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Notes

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1.2A1; 1.2B1; 1.2B3 – Edition Statement

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Do not use

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1.2C1; 1.2C2 – Statement of Responsibility Relating to the Edition

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Do not use

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Class of material specific designation area

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RAD Element

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Guidance

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Notes

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5.3B1 – Statement of scale (cartographic)

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Do not use

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5.3C1 – Statement of projection (cartographic)

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Do not use

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5.3D1 – Statement of coordinates (cartographic)

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Do not use

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6.3B1 – Statement of scale (architectural)

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Do not use

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12.3B1; 12.3C1 – Issuing jurisdiction and denomination (philatelic)

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Do not use

Lower levels of description (e.g., series- and sub-series description)

Title and statement of responsibility area

Edition area

File-level description

Title and statement of responsibility area

Edition area

Item-level description

Title and statement of responsibility area

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• The University Archives publishes archival descriptions and archival authority records that comply with the Rules for Archival Description (RAD) and the International Archival Authority Record for Corporate Bodies, Persons, and Families (ISAAR-CPF).

• These pages provide summary information on mandatory, optional, and prohibited metadata in each level of description.

• The tables list each metadata field in the order in which they appear in the RAD data entry form in the Access to Memory software application. Specifications are based on local institutional practice at the University Archives and do not always reflect guidance found in RAD. 

• Guidelines are partially adapted from Simon Fraser University’s AtoM Data Entry Guidelines (GDL-39).

Documentation

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