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Definition
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The process of creating a finding aid or other access tools that allow individuals to browse a surrogate of the fonds or collection to facilitate access and that improve security by creating a record of the collection and by minimizing the amount of handling of the original materials.
Introduction
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Description is akin to library cataloguing but archivists also have to ensure descriptions are organized according to a pre-defined intellectual arrangement. The Canadian Rules for Archival Description define description as "the recording in a standardized form of information about the structure, function and content of records."
Related terms
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Finding aid