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- The Office ID is used in signing authorities, disposition authorization forms, and other documents produced in the course of records management activities.
- The Office ID is used to support the transfer of electronic records to the University Archives.
- The Office ID is used as the Producer Source ID, which helps identify the origin of SIPs sent to the Archives.
Conventions for creating Office IDs
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- Identifiers follow the rules prescribed in the International Standard Identifier for Libraries and Related Organizations (ISO 15511).
- Alphanumeric code with a maximum of 16 characters
- Valid symbols are A-Z, 0-9, solidus, hyphen-minus, and colon
- Alphanumeric code with a maximum of 16 characters
- The first sub-unit of the identifier is the two-digit country code (ISO 3166-1) for Canada, followed by a hyphen.
- The second sub-unit of the identifier is the Canadian Library Symbol for the Killam Memorial Library (NSHD), followed by a solidus.
- The third sub-unit of the identifier is a two-digit code to uniquely identify each faculty or high-level unit, followed by a hyphen. Refer to the list of approved two-digit codes.
- The fourth sub-unit of the identifier is a two-digit code to uniquely identify each department or business area within the faculty or unit.
Two-digit codes for faculties or high-level units
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| Name of faculty of unit | Code |
|---|---|
| Faculty of Agriculture | |
| Faculty of Architecture and Planning | |
| Faculty of Arts and Social Sciences | |
| College of Continuing Education | |
| Faculty of Computer Science | |
| Faculty of Dentistry | |
| Faculty of Engineering | |
| Faculty of Graduate Studies | |
| Faculty of Health | |
| Faculty of Law | |
| Faculty of Management | |
| Faculty of Medicine | |
| Faculty of Science | |
Example Office IDs
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The following table provides some sample Office IDs
| Full name of department or unit | Office ID | Notes |
|---|---|---|
Related terms
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