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Each new archival description added to the Archives Catalogue must reflect careful attention to the principles of archival arrangement and description. Before you can create a new archival description, you must consider whether the description is a new top-level description or a descendant of an existing description.
New archival description is a descendant of… | Then navigate to… |
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Top-level archival description | Use the “Add” button in the horizontal menu |
Series-level description within a fonds | The fonds-level description |
Sub-series-level description within a series | The series-level description |
File- or item-level description within a series or sub-series | The series- or sub-series-level description |
Item-level description within a file | The file-level description |
Open “Add new archival description” data-entry form
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Recommended practice is to work through each area of description and develop a practice of saving and viewing your work as you progress through the data-entry form.
Publish draft archival descriptions
If each new draft archival description conforms to the metadata guidelines for archival descriptions, then the descriptions are ready to enter the publishing queue. Use the Publishing Checklist for guidance. Proceed to the instructions on publishing archival descriptions.