Scanner operators that use the SMA Scan Master 0 to scan oversize items and/or bound multi-page items must set up a scan job before operating the scanner. Some projects can be completed with one scan job (e.g., scan a yearbook or University calendar) while other projects require multiple scan jobs (e.g., scan a box of archival file folders). See Section B.2.2 of the Batch Scan Wizard manual for more information on creating scan jobs. See the Project Manager or Digitization Coordinator for guidance on creating scan jobs.

Basic steps to create a scan job

1. Navigate to Job tab and enter Collection ID in Job Name field. 
   
   
2. Enter a brief description of the job in the Job info field.
   
   
3. Navigate to Image Files tab and enter Image path in the Image path field (by default, this will be Finalize path\Job name).
   
   
4. Enter file naming convention in Image file name field (by default, this will be a combination of the Job Name and a four digit sequential counter).
   
   
5. Navigate to Directories tab and set Finalize path.

The rest of this page provides detailed information on the Create Job window.

Using the index string editor

The Create Job window uses an index string editor to define file paths and file naming conventions. The editor uses a combination of job index variables and text strings. In some cases, scanner operators may need to use Adobe Bridge and other utilities to adjust the file names and directory paths so they conform to the Libraries' guiding principles for file naming and file organization.

To change the Image path:

1. Click on the Edit button next to the Image path field to launch the Image path edit window in the Index String Editor. The Index build list shows how variables and text strings combine to form the Image path.
   
   
2. Right-click on a variable in the Index list and choose how to insert the variable into the Image path. 
   
   
   1. Prepend - Place the variable at the beginning of your Image path.
   2. Insert -  Insert the variable before the selected variable in the index build list. Highlight a variable in the Index build list before using this option.
   3. Append - Insert the variable after the selected variable in the index build list. Highlight a variable in the Index build list before using this option.
   4. Replace - Select a variable in the Index list, select a variable in the Index build list, and click on the Replace button to swap the selected variables. 
      
      
3. Use the Remove button to remove a selected variable from the Index build list.
   
   
4. If the variable is inserted into an undesired location, drag and drop the variables or strings in the Index  build list so they are arranged in the correct order.

Job tab

Job Name

Enter a name in the Job Name field. The job name could be the Collection ID, or a complete reference code. The job name will depend on the material to be scanned and the desired output of the scanner. Job names can be incorporated into image file names in the Image files tab. 

Job ID

Note: If the scan job is based on a previously existing template, click on the Change button and select the appropriate job template.

Each scan job has an automatically generated unique Job ID. The Job ID is a sequence of ten numbers defined by the number of seconds that have elapsed since midnight in the Coordinated Universal Time (UTC) time zone, January 1, 1970, not counting leap seconds. 

Example: 1340908148 (2012-06-28 18:29:08Z)

The Job ID can be incorporated into the image file names in the Image files tab.

Job Info

Add descriptive information about the scan job or scan job template.

Image files tab

The Image files tab uses a combination of job index variables and text strings that define file paths and file naming conventions. In some cases, scanner operators may need to use Adobe Bridge and other utilities to adjust the file names and directory paths so they conform to the Libraries' guiding principles for file naming and file organization.

Image path

The default Image path will be a combination of two variables and a text string: %s(finalize_path)\%s(job_name). This is a combination of the Finalize path defined in the Directories tab and the Job Name defined in the Job tab:

Image file name

The default Image file name will be a combination of two variables and a text string: %s(job_name)-%04d(page_number). This is a combination of the Job Name defined in the Job tab and a four digit sequential counter. 

• - - The hyphen indicates a separator in the file name. Hyphens are normally only permitted in the Collection ID. In all other cases, the hyphen should be replaced with an underscore.
  
  
• %04d(page_number) - Variable that includes a numerical output and leading zeros:
  
  

To change the Image file name:

1. The 

Preview file name

Finalize tab

To change the finalize path, click on the Browse button and select another location as appropriate. Finalize paths can also be set to save files on external hard drives. 

Properties tab

Directories tab

Capture directory

The capture directory is an intermediate storage area for all scanned images. To optimize scanning speed, it is recommended that the capture directory be located on a local drive. Temporary images in the capture directory are deleted when the "Finalize & and delete" function is used to export "master" files. The temporary images remain in the capture directory when the "Finalize" function is used.

Finalize path