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| Type of material | Scanner | Location |
|---|---|---|
| Standard size photographic slide (35 mm film) | Epson V850 | Killam Memorial Library (x 2) |
| Epson 700V700 | ||
| Medium format negative | Epson V850 | Killam Memorial Library (x 2) |
| Epson V700 | ||
| Large format negative | Epson V850 | Killam Memorial Library (x 2) |
| Epson V700 |
Determine technical specifications for scanning job
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- Consult the technical specifications for photographs, slides, and negatives for technical specifications. In some cases, alternative specifications can be used. Consult the Digitization Coordinator before using non-standard technical specifications.
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Note: Digitization of photographic material usually requires the scanner operator to consider physical storage issues and assign new item-level reference codes to each item. Physical rehousing may be required to achieve desired results. Physical preparation of photographic slides may occur in tandem with physical preparation of textual records, or photographic prints, or photographic negatives. See the Project Manager or Libraries' Digitization Coordinator for guidance.
- Find a clean flat surface where the photographic slides can be handled.
- Assess current physical storage and arrangement of slides. Identify tasks required to physically rehouse the slides in archival quality storage containers and assign item-level reference codes.
Assign item-level reference codes and physically rehouse material as required.
- Note: Archival material can only be physically separated during archival processing and digitization if the file- or item-level archival descriptions are cross-referenced. The finding aid must include notes that help document the manner in which the material was kept by the creator.
- Small amounts of photographs can be physically arranged and assigned physical storage locations and item-level reference codes as part of the “PB Box” system.
- Large amounts of photographs can be physically arranged into one or more boxes and assigned physical storage locations and item-level reference codes as part of a sequence of boxes that are physically grouped together by fonds- or collection-level reference code.
- Photographs can be physically arranged in a manner that reflects the intellectual arrangement in the finding aid, but it is not necessary. Items can be intellectually arranged in a manner that does not match the physical storage locations and corresponding item-level reference codes.
Refer to the following table for guidance:
Format / size
Preferred physical storage
Item-level reference code
35 mm slides
Plastic 35 mm slide storage sheet in letter-sized archival file folder in letter-sized coroplast document box
Written in fine tip sharpie on each row of plastic sheet (i.e., provide range of reference codes for each row)
- Assign physical locations to each item or update existing physical location information as required.
- Refer to the Technical specifications for digital "master" files and the Archives processing manual for guidance.
- Review prepared file and consider post-digitization issues that would be helpful to flag at this stage in the process (e.g., shelving, cataloguing).
- If a file includes a mix of photographic slides and textual records, also complete procedures described in the instructions on physically preparing textual records.
- If a file includes a mix of photographic slides and prints, also complete procedures described in the instructions on physically preparing photographic prints.
- If a file includes a mix of photographic slides and negatives, also complete procedures described in the instructions on physically preparing photographic negatives.
- Bring prepared file to scanner for digitization.
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