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Determine technical specifications for scanning job

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1. Consult the technical specifications for photographs, slides, and negatives to find current technical specifications for glass plate digitization projects.

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Conduct copyright assessment if necessary

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Note: Photographic processes that utilize glass Glass plates became obsolete in the early twentieth century, but some communities continued to use the format for decades. The vast majority of images captured in Canada on glass plates are in the public domain.

All digitization activities must comply with the Copyright Act and Dalhousie Fair Dealing Guidelines. A copyright assessment for each file or item may not always be necessary (e.g., in cases where material is in the public domain). Consult with the Project Manager or Libraries’ Copyright Services Coordinator for guidance as necessary.

1. Determine if a copyright assessment is necessary.
   
   
2. If a copyright assessment is necessary, perform the following steps:
   
   
   1. Assess the material for privacy and confidentiality concerns in accordance with Section D.2 of the Libraries’ Takedown Request Protocol. 
      
      
   2. Check the copyright and licensing status of the material in accordance with Section D.4 of the Libraries’ Takedown Request Protocol.
      
      
   3. If the conditions in Section D.2 are satisfied and none of the conditions in Section D.4 apply, conduct a copyright assessment using the Libraries’ Copyright Assessment Tool.
      
      
   4. Documentation: Document the copyright assessment using the Libraries’ Copyright Assessment Worksheet. Ensure the worksheet is filed in accordance with Dalhousie's Records Management Policy.
      
      
   5. Attach a copy of the Copyright Assessment Worksheet to the file folder. 
      

Identify other workflow issues

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1. Assess the material and determine whether its physical characteristics will disrupt the digitization workflow and/or affect the desired digital "master files" and “access” copy. Workflow issues can occur when digitizing material such as:
   
2. Bound scrapbooks or photo albums
Fragile or torn items


1. Files that include a mix of glass plates and textual records
2. Files that include a mix of glass plates and photographic prints

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