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A set of activities and the means used by the Information Producer (i.e., donor, representative from Office of Primary Responsibility, Principal Investigator, etc.) as well as the University Archives to ingest a given set of information into the Archives Permanent Collection. Producer-Archive Projects produce submission agreements that result in accessions. Producer-Archive Projects are defined in ISO 20652:2006 - Producer-archive interface – methodology abstract standard (PAIMAS) and ISO 20104:2015 - Producer-archive interace specification (PAIS).

Producer-Archive Projects are distinguished by a Project ID that is derived from Collection IDs for fonds and collections registered in the /wiki/spaces/APM/pages/90538072.

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Phases in a Producer-Archive Project

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Producer-Archive Projects involve a series of interactions that occur in four phases:

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Producer-Archive Project  ID

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• Archives assign a unique Project ID to each Producer-Archive Project.
  
  
• The Producer-Archive Project ID is a mandatory attribute assigned by the Archive to ensure uniqueness across all such Producer-Archive Projects involving the Archive.
  
  
• The Producer-Archive Project ID is a mandatory attribute within each SIP that enables the Archive to uniquely identify the project to which a SIP belongs and thus to identify the MOT and constraints document applicable to that SIP.
  
  
• Offices of Primary Responsibility (OPRs) transfer University Records to the Archives in accordance with a single DalCLASS Producer-Archive Project established under the auspices of the University Records Management Policy. Each OPR receives a unique Office ID that also acts as a unique Producer Source ID.
  
  
• Private records donated to the University are guided by individual Producer-Archive Projects. Each project receives a unique Project IDs derived from unique Collection IDs registered in the /wiki/spaces/APM/pages/90538072.

Producer-Archive Project document checklist

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• Feasibility study
  
  
• Cost analysis
  
  
• Summary of preliminary phase 
  
  
• Submission agreement
  
  
• Model of Objects for Transfer (MOT)
  
  
• Data dictionary: reference the Libraries' Documentation Wiki Glossary.

Related terms

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Acquisition

Accession

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Documentation (Dalhousie Libraries)

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University Archives Procedure Manual - Acquisitions/wiki/spaces/APM/pages/901840926

References

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ISO 20652:2006 - Producer-archive interface -- methodology abstract standard (PAIMAS), See CCSDS 651.0-M-1: https://public.ccsds.org/Pubs/651x0m1.pdf

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