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1. Reference codes and physical storage locations are required for all analog archival material prior to digitization. Consult the Digital Archivist before digitizing archival material that does not have a reference code.
   
   
2. File names mimic reference codes or other unique identifiers.
   
   
3. File names include the following elements:
   
   
   1. Collection ID (retrieved from the /wiki/spaces/APM/pages/90538072)
   2. Box number
   3. Folder number
   4. Item number (where applicable)
   5. Automatically generated three-digit or four-digit sequential number
      
      
4. File names are as short as possible. 
   
   
5. File names have no spaces. Use underscores to fill in spaces:
   
   
   1. ms-#-###_box#_folder#_item#_sequential#
   2. ua-#_box#_folder#_item#_sequential#
      
      
6. File names for University theses should have the author's name and year with no spaces or underscores (e.g.,FirstNameLastNameYear.pdf)
   
   
7. Refer to the following table for guidance creating file names for digitized archival material:

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