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Table of Contents

Introduction

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Create a new geographic place access point in the Archives Catalogue

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Tip
titleTip

See the official Access to Memory (AtoM) documentation on adding geographic place names.

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  1. Click on the Add menu and select "Terms":



  2. Select Places from the drop-down list of taxonomies.



  3. Geographic place access points can also be created by clicking on the "Add new" button at the bottom of the "Browse Places" page.



  4. Complete the data entry form. Refer to the following metadata guidelines.

  5. Click on the "Create" button to save the new access point. 

    Image Modified

Taxonomy

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Information elementTaxonomy
Darwin Core element
RequiredMandatory
RepeatableNo
GuidanceSelect the Places taxonomy from the auto-complete list. 
ExamplesPlaces

Name

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Information elementName
Darwin Core elementdwc.locality
RequiredMandatory
RepeatableNo
Guidance

Check Library of Congress Subject Headings (LCSH) for standardized form of name. 

Create local heading if no standardized form exists. 

Examples

Bogotá (Colombia)

Halibut Bay (N.S.)

Africville (Halifax, N.S.)

Use for

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Information elementUse for
Darwin Core element
RequiredOptional
RepeatableYes
GuidanceOptionally, enter one or more non-preferred terms. Recommended practice is to add UF terms when they are present in the LSCH record.
Examples

Bombay (India) (use for Mumbai (India))

Frobisher Bay (N. T.) (use for Iqaluit (Nunavut))

Code

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Information elementCode
Darwin Core element

dwc.decimalLatitude

dwc.decimalLongitude

RequiredMandatory
RepeatableNo
Guidance

Use one of the following tools to determine the decimal coordinates for the geographic place:

Tip
titleTip

Refer to the MaNIS georeferencing guidelines for guidance on determining decimal coordinates and interpreting vagueness in locality information.

Enter the coordinates of the place in decimal degree format: 

  • latitude, longitude
Examples

63.733333, -68.5

60, -96

Scope note(s)

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Information elementScope note(s)
Darwin Core element


RequiredDo not use
RepeatableNo
Guidance

Do not use

ExamplesN/A

Source note(s)

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Information elementSource note(s)
Darwin Core element

dwc.georeferenceSources

RequiredMandatory
RepeatableYes
Guidance

Provide references to maps, gazetteers, or other resources used to georeference the locality, described specifically enough to allow anyone in the future to use the same resources. If multiple sources were used, provide references to each source.

Examples

National Geospatial-Intelligence Agency. "GeoNames WMS Viewer." Accessed June 18, 2018. http://geonames.nga.mil/namesviewer/default.asp.

Natural Resources Canada. "Canadian Geographic Names Database." Accessed June 18, 2018. http://www4.rncan.gc.ca/search-place-names/search?lang=en.

U.S. Geological Survey. "Earth Explorer." Accessed June 18, 2018. https://earthexplorer.usgs.gov/.

Display note(s)

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Information elementDisplay notes(s)
Darwin Core element


RequiredDo not use
RepeatableNo
Guidance

Do not use

Examples

N/A

Broad term

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Information elementBroad term
Darwin Core element


RequiredMandatory
RepeatableNo
Guidance

Continents are the broadest terms in the taxonomy.

Use counties as broader terms for municipalities located within Nova Scotia.

Use provinces, territories, or states as broader terms for municipalities found elsewhere in Canada or within the United States. 

Use countries as broader terms for municipalities located in other countries.

Enter the broader term for the geographic place, as follows:

  • Continent
    • Country
      • Municipality
    • Canada
      • Province / territory
        • Municipality
      • Nova Scotia
        • County
          • Municipality
    • United States
      • State
        • Municipality
Examples

Colchester (N.S. : County)

Québec

Massachusetts

Brazil

South America

Related term(s)

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Information elementRelated term(s)
Darwin Core element


RequiredDo not use
RepeatableNo
Guidance

Do not use

Examples

N/A

Converse term

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Information elementConverse term
Darwin Core element


RequiredDo not use
RepeatableNo
Guidance

Do not use

Examples

N/A

Add new narrower terms

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Information elementAdd new narrower terms
Darwin Core element


RequiredDo not use
RepeatableNo
Guidance

Do not use

Examples

N/A

Example: Mumbai (India)

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The geographic place heading for Mumbai includes all five mandatory fields and an optional "Use for" note to redirect researchers who may still use the old place name "Bombay."

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The access point also includes a static Google map image, which AtoM generates automatically based on the coordinates in the Code field.

Add geographic place access point to an archival description

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  1. Click on the Access points area of the archival description.



  2. Search for an existing term in the Places taxonomy by typing the first few characters of the term name. Do not attempt to create new terms in the archival description. If a desired term is not in the Places taxonomy, see a staff member with editor or administrator privileges. 



  3. Select the correct term(s).



  4. Click on the "Save" button at the bottom of the screen.



  5. Review the archival description to ensure the place name is accurate and shows the desired hierarchy. 

Related resources

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MaNIS georeferencing guidelines: http://manisnet.org/GeorefGuide.html.