Introduction
This page outlines the mandatory metadata elements for fonds-level descriptions.
Title and statement of responsibility area
RAD Element | Guidance | Notes |
|---|---|---|
1.1B Title proper | Mandatory |
|
1.1C General material designation | Mandatory |
|
1.1D Parallel titles | Do not use | A parallel title is seldom found at higher levels of description (e.g., fonds, series, or collection). |
1.1E Other title information | Do not use |
|
1.1F Statement of responsibility | Do not use | Only for item-level descriptions. |
1.8B6 – Title notes (attributions and conjectures) | Do not use |
|
1.8B4 – Title notes (Continuation of title) | Do not use |
|
1.8B3 – Title notes (Parallel titles and other title information) | Do not use |
|
1.8B2 – Title notes (Source of title proper) | Do not use |
|
1.8B5 – Title notes (Statements of responsibility) | Do not use |
|
1.8B1 – Title notes (Variations in title) | Do not use |
|
1.0A – Level of Description | Mandatory |
|
Repository | Mandatory | Creates a link between a finding aid and a repository described in the Archives Catalogue. |
Identifier | Mandatory | Usually a unique Collection ID. |
Edition area
RAD Element | Guidance | Notes |
|---|---|---|
1.2A1; 1.2B1; 1.2B3 – Edition Statement | Do not use | Only for item-level descriptions. |
1.2C1; 1.2C2 – Statement of Responsibility Relating to the Edition | Do not use | Only for item-level descriptions. |
Class of material specific designation area
RAD Element | Guidance | Notes |
|---|---|---|
5.3B1 – Statement of scale (cartographic) | Do not use | |
5.3C1 – Statement of projection (cartographic) | Do not use | |
5.3D1 – Statement of coordinates (cartographic) | Do not use | |
6.3B1 – Statement of scale (architectural) | Do not use | |
12.3B1; 12.3C1 – Issuing jurisdiction and denomination (philatelic) | Do not use |
Dates of creation area
The dates of creation area links archival descriptions to archival authority records.
RAD Element | Guidance | Notes |
|---|---|---|
1.4B – Date(s) of creation entry | Mandatory | This entry is a small form within the archival description template. |
Actor name | Mandatory | Actor name “inherits” from top-level description to lower levels. Only provide at lower levels if the creator is different than the creator inherited from a higher level of description. |
Event type | Mandatory | Only use “creation” event type |
1.4C1 – Place | Do not use | Use geographic access points in the Access Points area |
1.4B2 – Date | Mandatory | |
1.4B2 – Start date | Mandatory | |
1.4B2 – End date | Mandatory | |
1.8B8 – Event note | Do not use |
Physical description area
RAD Element | Guidance | Notes |
|---|---|---|
Publisher’s series area
RAD Element | Guidance | Notes |
|---|---|---|
Archival description area
RAD Element | Guidance | Notes |
|---|---|---|
Notes area
RAD Element | Guidance | Notes |
|---|---|---|
Standard number area
RAD Element | Guidance | Notes |
|---|---|---|
Access points area
RAD Element | Guidance | Notes |
|---|---|---|
Control area
RAD Element | Guidance | Notes |
|---|---|---|
Administrative area
Note: The administrative area is not part of RAD. It is included in the AtoM data entry template.
RAD Element | Guidance | Notes |
|---|---|---|
Display standard | RAD, July 2008 version. Canadian Council of Archives | |