The vast majority of processed archival material is stored in letter-sized or legal-sized coroplast boxes and acid-free folders. Reference codes typically contain a Collection ID, Box Number, and Folder Number. Reference codes should adhere to the “Guiding principles for reference codes.”
- Begin all reference codes with the unique collection ID:
- Capitalize “MS” or “UA” and each word in a reference code:
- Use commas to separate each component of the reference code:
- Collection IDs and accession numbers should be recorded on the far left side of the file folder tab and the Box-Folder numbers should be recorded on the far right sight of the file folder tab.
- Optional: write a short-form version of the title in the middle of the file folder tab. This is mandatory for Oversize folders.