Publish a new archival authority record
Introduction
This page provides instructions on how to publish an archival authority record in the Archives Catalogue. Recommended practice is to create a draft authority record and ask an archivist to review the record before publishing the authority record in the Archives Catalogue.
Create a new archival authority record
In the main menu, click the “Add” button and select “Authority records.”
The Archives Catalogue will redirect you to a blank data entry page with all of the information areas closed.
Click on an information area to reveal the fields grouped within the area.
Identity area
Complete the Identity area:
Scroll to the bottom of the page and click on the “Create” button to save your work.
Description area
Scroll down to the bottom of the page and click on the “Edit” button to continue editing the authority record.
Complete the Description area:
Scroll to the bottom of the page and click on the “Create” button to save your work.
Relationships area
Scroll down to the bottom of the page and click on the “Edit” button to continue editing the authority record.
Complete the Relationships area by linking the authority record to one or more existing authority records. Each Relationship must be described in a sub-form. Click on the “Add new” button to open the form.
Complete the form and click on the “Submit” button.
When you are done adding relationships, scroll to the bottom of the page and click on the “Create” button to save your work.
Do not add related resources through the archival authority record. Relationships to archival descriptions are made through the date(s) of creation area in the archival description template.
Access points
Do not use this area.
Control area
Scroll down to the bottom of the page and click on the “Edit” button to continue editing the authority record.
Complete the Control area:
Scroll to the bottom of the page and click on the “Create” button to save your work.
Review the new archival authority record
When you are finished entering the authority record into the Archives Catalogue, take some time to review your work for accuracy and completeness. Use this checklist as a guide: