Workflow for private records acquisitions and accruals

Task	Person responsible
Notify Archives staff that new acquisition is expected	University Archivist Digital Archivist
Place any paper correspondence, deeds of gift, inventories, and other documentation about the acquisition in the wall-mounted vertical file in the main Archives work area Place any electronic files in the appropriate case file directory in the Archives share drive	University Archivist Digital Archivist
Receive record boxes into the Archives	Archives staff
Assign accession number Assign collection ID if necessary	Archives staff
Acknowledge receipt of material and provide accession number and collection ID to donor	University Archivist Digital Archivist Archives staff
Rebox and physically prepare material for storage as needed	Archives staff
Prepare box labels and affix labels on boxes. Always include the accession number and the Collection ID on the box label	Archives staff
Create an accession record in ArchivesSpace. Refer to the metadata guidelines for accession records as needed.	Archives staff
Identify physical storage location(s)	Archives staff
Move accessioned material into physical storage	Archives staff
Link accession record to physical storage location	Archives staff
Send copy of accession record to donor	Archives staff

Accession departmental records tranfser

Coming soon.

Prepare "Born Digital" box labels for digital storage devices and affix labels on containers, sleeves, etc.
Prepare separation sheets for all digital storage devices separated from physical records. Place one sheet in the file folder and keep one sheet with the digital storage device.
Register each digital storage device in the register of digital storage devices.
Bring "Born Digital" boxes to Digital Forensics Lab Manual for further processing or place boxes in archival storage.