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Section 9.0 - Outsourced digitization of audiovisual items
Section 9.0 - Outsourced digitization of audiovisual items
Introduction
- Dalhousie Libraries works with external service providers to digitize analog and digital audiovisual items (e.g., U-matic, Betacam, VHS, DAT). The Libraries typically outsources audiovisual digitization on a project basis.
- Procurement of digitization services is guided by the University's Procurement Policy. Procurement requires a budget, a designated Project Manager, a project charter with defined goals and objectives, and a project team with defined roles and responsibilities.
- Vendors digitize AV items in small and medium-sized batches, but the overall workflow is more like a high-volume "factory" operation described in the International Association of Sound and Audiovisual Archives Guidelines for the Preservation of Video Recordings (IASA-TC 06, Part D, Section D.1.1.2).
- External digitization jobs often include a variety of formats. For example, a shipment containing videocassettes may also include audio reels and 16 mm film reels.
- Audiovisual items are often found within multimedia archival fonds that include textual records, photographs, and other material that is normally digitized in-house. See other sections of the Digitization Handbook as necessary.
- Audiovisual items cannot be digitized through the Libraries' Archives Document Delivery Service.
Documentation
- 9.1 Project planning and approval
- 9.2 Prepare audiovisual items for digitization
- 9.3 Request quote(s) and obtain purchase order(s)
- 9.4 Ship audiovisual items to vendor
- 9.5 Receive audiovisual items from vendor
- 9.6 Prepare digital files for transfer into Archivematica
- 9.7 Transfer digital files into Archivematica
- 9.8 Ingest digital files into Archivematica and store Archival Information Packages (AIPs) in Archival Storage
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