Introduction

• Audiovisual digitization projects require planning and approval.
  
  
• Audiovisual digitization project proposals can come from anywhere within the Dalhousie Libraries or from any internal or external stakeholder or client. 
  
  
• Project proponents and project managers should review IASA-TC 06, Part C, Section C.1 and IASA-TC 06, Part D, Section D.1.2.1.1 for additional guidance on planning audiovisual digitization projects.

Initiate project

1. Identify audiovisual material that requires digitization for access and preservation. 
   
   
2. Complete a digitization project proposal. If the digitization is part of a larger digital initiatives project, also complete the Libraries' digital initiatives project proposal. 
   
   
3. Submit completed project proposal to supervisor.
   
   
4. If project is authorized, proceed to next steps.

Records management

1. Review DalCLASS and determine approved classifications for all electronic and physical records created during the course of the audiovisual digitization project. The unit managing the project may be the OPR for some records and the OSR for other records.
   
   
   1. External digitization projects produce records that fall into a variety of record series:
      
      
      1. AD60 Projects
      2. FN12 Accounts Payable
      3. FN13 Accounts Receivable
      4. FN50 Procurement
      5. IM 31 Collections Management
      6. IM 32 User Support
         
         
   2. Digitization projects may also relate to research grants and produce records in other record series, for example:
      
      
      1. FN14 Reseach Accounting
      2. RS11 Research Grants and Awards - External
         
         
2. Establish records filing and storage systems and protocols to support the project.
   
   
3. Consult the Records Manager for guidance on the creation, organization, and disposition of University administrative records created during digitization projects.

Project management

1. Define roles and responsibilities for all members of the project team.
   
   
2. Prepare a workplan and timeline for the project.